Comms SOPs in D.3.3

1.1 Annex C: Communication SOPs

1.1.1 I want to post on INDEEP’s social media

# 1. Name of the Procedure	I want to post on INDEEP’s social media
# 2. Purpose	The objective of this Standard Operating Procedure (SOP) is to establish the process by which INDEEP consortium members can access and contribute to the project’s external communication platforms. This includes posting content about project activities, results, team members, or any other relevant information for the public. Furthermore, it aims to enhance the visibility of the project, by ensuring a consistent presence across social media platforms.
# 3. Human Resources	The following human resources are required for this SOP:

# 1. Name of the Procedure

I want to post on INDEEP’s social media

# 2. Purpose

The objective of this Standard Operating Procedure (SOP) is to establish the process by which INDEEP consortium members can access and contribute to the project’s external communication platforms. This includes posting content about project activities, results, team members, or any other relevant information for the public. Furthermore, it aims to enhance the visibility of the project, by ensuring a consistent presence across social media platforms.

# 3. Human Resources

The following human resources are required for this SOP:

Doctoral Candidates
Doctoral Candidates in the Communications Working Group | | # 4. Material Resources | Form to submit the post request. [[INDEEP Form – Communication requests]] Pictures/videos, information to be published (which will be added to corresponding shared folder) Communication guidelines document GDPR | | # 5. Timeline | Doctoral Candidates are encouraged to submit content for 2 to 3 social media posts per month, to help ensure regular and engaging communication about the project. The same procedure applies for both regular (planned) and occasional (ad hoc) posts: Up to 3 days after submission: Doctoral Candidates from the Communications Working Group may contact the submitter to request more information, solve any questions or confirm details for posting. Up to 5 days later: Once the content is confirmed and approved, the post will be published or aligned with the social media posting calendar. If there are additional adjustments are needed or the post requires external services (e.g., graphic design), the process may take longer. |

#6. Procedure

The Doctoral Candidate submits the request form [[INDEEP Form – Communication requests]] and provides any other relevant material (images/videos) for the post.
The Doctoral Candidates from the Communications Working Group review the request and get back to the submitter via e-mail within 3 days to confirm any details or ask for more information;
If no additional action is required, the Doctoral Candidates from the Communications Working Group prepare and schedule the post according to the social media calendar;
If additional action is required, the submitter sends the requested information via email.
The approved content is published on the relevant social media platform/s.

1.1.2 I want to request / create an infographic or video

# 1. Name of the Procedure	I want to request/create an infographic or video
# 2. Purpose	The objective of this Standard Operating Procedure (SOP) is to establish the process by which INDEEP consortium members can request the creation of communication content, specifically in the form of videos or infographics. This content may be intended for internal stakeholders, external media platforms, or presentation at various events. Furthermore, it aims to enhance the visibility of the project and may contribute valuable material for project evaluation and impact assessment.
# 3. Human Resources	The following human resources are required for this SOP:

# 1. Name of the Procedure

I want to request/create an infographic or video

# 2. Purpose

The objective of this Standard Operating Procedure (SOP) is to establish the process by which INDEEP consortium members can request the creation of communication content, specifically in the form of videos or infographics. This content may be intended for internal stakeholders, external media platforms, or presentation at various events. Furthermore, it aims to enhance the visibility of the project and may contribute valuable material for project evaluation and impact assessment.

# 3. Human Resources

The following human resources are required for this SOP:

Doctoral Candidates
Doctoral Candidates from the Communications Working Group
Video editor / content generator (if needed) | | # 4. Material Resources | Form to submit the post request. [[INDEEP Form – Communication requests]] Communication guidelines document GDPR Information/content for infographic or video production | | # 5. Timeline | Within 5 days after receiving the request, the Doctoral Candidates from the Communications Working Group will give feedback on the viability of the request. |

#6. Procedure

The Doctoral Candidate submits a request using the**[[INDEEP Form – Communication requests]];**
Doctoral Candidates from the Communications Working Group review the request, assess the requirements, and responds, via email, to confirm the viability of the request and explain the next steps;
If external service is required and falls within the agreed budget, the Doctoral Candidates from the Communications Working Group will liaise with the appropriate service provider to plan and proceed with production.
If no external service is needed, the request will be processed and content produced internally.
The final infographic / video will be shared will the submitter and, if applicable, distributed to other partners and published on relevant digital media platforms.

1.1.3 I was invited to an interview/event on the news/media

# 1. Name of the Procedure	I was invited to an interview/event on the news/media
# 2. Purpose	The objective of this Standard Operating Procedure (SOP) is to

establish the process for INDEEP partners and members to report participation or appearance in news media channels and relevant events; and
ensure the proper record of INDEEP’s appearance in the media and other relevant events, to support impact evaluation and dissemination efforts. | | # 3. Human Resources | - Doctoral Candidates

Doctoral Candidates from the Communications Working Group | | # 4. Material Resources | [[INDEEP Form – News media/Events appearance track]] | | # 5. Timeline | On the last week of each month, the Project Manager will send an email reminder to the Doctoral Candidates requesting them to complete the [[INDEEP Form – News media/Events appearance track]]. Doctoral Candidates are expected to submit the completed form within 7 days of receiving the email, providing the relevant information regarding their media or event appearances. |

#6. Procedure